# Use the calendar

Updated 2026-10-14 by the TicketPa team. Source: https://ticketpa.com/help/use-the-calendar

The **Calendar** shows every time slot of every activity in one place. Use it to see how full you are, and to open a time slot to change it.

## Find your way around

1. Go to **Calendar** in the sidebar. It opens on this week.
2. Choose **Month**, **Week** or **Day** at the top right.
3. Use the arrows to go back or forward, and **Today** to come back to now.
4. If you have more than one activity, choose one in the **All activities** list to see only its time slots.

Select a date to open that day. **Closed dates** at the top takes you to your closed dates, and **Add time slot** adds a one-off time. See [Add a one-off time slot](https://ticketpa.com/help/add-a-one-off-time-slot).

## The views

- **Month**: up to three time slots a day. When a day has more, select the link under them, like **2 more**, to open it. On a phone, each day shows how many time slots it has.
- **Week**: on a wide screen, the time slots sit at their hours from Monday to Sunday, with today shaded and a line at the current time. It scrolls to the week's first time slot. On a phone, it is a list per day.
- **Day**: a list with each time slot's start and end, its activity, the places booked, its status, and whether it is a **One-off** or **Changed by hand**.
- **By staff**: one day with a column for each person. White is when they work, shaded is when they don't, and time off is striped. Their time slots and appointments sit at their hours. Select a time slot to open its guest list, or an appointment to open its booking. It shows once you have staff.

Appointments show among the time slots in every view, with the guest and the person they are with. Select one to open its booking. Each time slot and appointment shows in its activity's local time.

## Read a time slot

Each time slot shows its start time and, where there is room, its places booked out of the total, like 6/12.

| Looks like                          | What it means                                   |
| ----------------------------------- | ----------------------------------------------- |
| Pastel colour                       | Open with places left, in the activity's colour |
| Dark, with **Full**                 | Open, but every place is booked                 |
| Dashed outline, time struck through | **Closed** or **Cancelled**                     |
| **Private group**                   | A private group has the whole time slot         |
| **Needs staff**                     | Booked, but short of the staff it needs         |

When you see all activities in the week view, each time slot also shows its activity's name.

## Open a time slot

Select a time slot to see its date, time, timezone and places booked, with **Guest list** to see who is coming. From there you can change its places, close it or move it. See [Edit a time slot](https://ticketpa.com/help/edit-a-time-slot).

> **Note:** Only Owners and Managers see the **Calendar**. Hosts see today's time slots on their dashboard and open the guest lists from there.